Privacy Notice

This version is dated May 1, 2019.

Privacy Statement

Your privacy is very important to WHO and Synergiq (collectively “We”) and We will treat Your data with care and respect. We know that You care how information and data about You is collected, used, and shared. This Privacy Notice describes the privacy policy for (“Service”) and provides details on the collection, use, and/or dissemination of the information You provide. We reserve the right to change this Privacy Notice from time to time and We urge You to review this Privacy Notice regularly to familiarize yourself with any changes. By using the Service, You are accepting the practices described in this Privacy Notice.

Who We Are

The Service is an online platform for members of the general public who are visitors (“Visitors”) as well as those who registered to use the Service (“Users”). As a repository, the Service enables Users to learn the Anishinaabemowin language by accessing words and their related phrases, themed resource material and games as well as online classes supported by teaching material. The Service also enables Visitors to have restricted access to some but not all of the content that is available to registered Users. Visitors are not required to provide any personal information in order to have said limited experience of the platform.

The Service is operated by Synergiq Solutions Inc. (“Synergiq”) with content provided and managed by Wikwemikong Heritage Organization (“WHO”).

As a community, the Service may enable Users, and Visitors where applicable, to participate in online discussions, share opinions and perspectives, access curated material and connect with and recognize other Users including through the use of discussion forums, online meeting and webinar conferencing capabilities of the Service (“Conferencing”). Due to the fact that each online meeting or webinar conference may be controlled by an independent host/presenter, and that each discussion forum may be led by an independent host moderator, We cannot guarantee how the system and privacy information will be managed by the independent host/presenter.

To provide the Service, We may be required to collect, use, and share certain information. The type of information We collect, together with a description of how We use and/or share it, is described below.

Information Collection and Use

In order to use the Service, as a registered member, a User must first create an account. The two options available are: 1) logging in via a social media account (e.g. Facebook or LinkedIn) which will then be associated with the User Account or 2) entering a valid email address and password, followed by email verification - i.e. an email with a link sent to the User’s email account used to verify an active email account.

Once the account is created, a User must complete the registration form. During registration a User is required to give contact information (such as name and email address) and unique identifiers (such as a password), as well as other information that will appear on their profile page and may be used, when the feature is made available, for a member listing page. In addition, Users may provide additional information in the course of making use of and contributing to the Service. We use this information, including any personal information, to provide the Service and to contact the User in connection with the Service.

Each User will have a member profile page that may be accessible to other members, when the feature is made available, when they are logged into the Service. This profile page will display information collected on the registration form or later on from each User, including but not limited to the User’s level of speaking proficiency as it relates to Anishinaabemowin and whether they belong to a First Nations or Indigenous community. The latter being optional information that each User may or may not choose to disclose. The User’s email address is not displayed.

If, when the feature is made available, the profile page becomes accessible to other members through a member directory, it will also display information about the User's activity for the purpose of making it easier for other members to see who else is involved in the community, to find common interests between themselves, to choose to communicate with one another, and to see what contributions are being made and recognized based on the community features available (e.g. including but not limited to posts, contributed resources, etc). Also, when such features are made available, the activity of Users might be displayed on the Service in a variety of ways, such as on activity streams, for the benefit of other Users.

Visitors to the site who are not registered Users will have access to this member listing page, when the feature is made available, but not individual member profile pages. The member listing page will display the User’s name and their speaking proficiency, as collected during registration or updated by User by editing their profile page. The User’s email address is not displayed.

We also store information that we collect on Users and Visitors including the information collected above as well as images and files uploaded by the User and/or third parties, usage and activity information - to the extent possible using industry standard technologies such as cookies, log files and databases. This information will only be used for the purpose of providing community features as described above and seamless operation of the Service as well as for analysis for the purpose of optimizing the performance, operations and enhancing of our Service and will not be shared with any third-party except as described under "Sharing" below.

Communications and Customer Service

We may send new Users one or more welcoming emails to verify password and username, and other useful information aimed at helping new Users use the Service. Users may also occasionally receive information related to the Service, such as a monthly email newsletter, to which the User has the option to unsubscribe from. On occasion, it may be necessary to send out a service related announcement. For instance, if the Service is temporarily suspended for maintenance We may send Users an email. We communicate with Users on a regular basis to provide requested services and in regards to issues relating to their account.


Though We make reasonable effort to preserve User privacy, We cannot ensure that all of your private communications and other personally identifiable information will never be disclosed in ways not otherwise described in this Privacy Statement. We may need to disclose personal information when required by law wherein We have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process; or third parties may unlawfully intercept or access transmissions or private communications. Please be aware that no data transmission over the Internet or information storage technology can be guaranteed to be secure.

When your information is shared with the host/presenter of an event in which You have chosen to participate, We lose control over how they will use, collect, and/or disseminate your information. Accordingly, You understand and agree that We are not responsible for the privacy practices or the content of the host/presenter and/or any third party websites, and You agree that We are not responsible for how such information is ultimately used.

We are not responsible for the privacy practices or the content of any third party websites that are linked from the Service, and in the event that You provide any information to those websites, You agree that We are not responsible for how such information is used.

We may share aggregated demographic information that is not linked to any personally identifiable information, with our partners, sponsors, and Users.

Correcting / Updating / Deleting / Deactivating Personal Information

If a User's personally identifiable information changes (such as postal code, phone, email or postal address), or if a User no longer desires the Service, We provide a way to correct, update or delete/deactivate Users' personally identifiable information.

Notification of Changes

If We decide to change our privacy policy, We will post those changes to this privacy notice in places that We deem appropriate. We will use information in accordance with the privacy policy under which the information was collected. If We are going to use Users' personally identifiable information in a manner different from that stated at the time of collection, We will notify Users via email and Users will have a choice as to whether or not We use their information in this different manner.

Contact Information

If You have any questions or suggestions regarding our privacy notice, please contact us.